One client. A small group of external professionals. One recurring assignment type. Real assignments.
Agreements scatter across chat apps, email and loose notes. The pilot tests whether one dossier line per assignment reduces searching and makes handover calmer.
ProSafetyMatch is one shared assignment record for external work, alongside your planning and runbook. We test on real assignments whether that gives more fixed context, less scattered coordination and better handover across teams.
- 3 months on real engagements — then continue, adjust or stop.
- The pilot uses the same core route from dossier start to reporting, confirmation and export.
- Success check: measurable operational hypotheses, no broad outcome promise.
- Start small: one client, a small group of professionals, one recurring assignment type.
What the pilot must demonstrate
The pilot measures whether both parties understand the assignment, the operational reality stays more traceable and ProSafetyMatch costs little extra work. No broad outcome claims. Measurable operational questions instead:
- Do both parties understand the assignment without much explanation?
- Does the operational reality stay more traceable?
- Does ProSafetyMatch cost little extra work?
- Do both parties want the next assignment to run the same way?
- Is the organisation willing to pay for it?
- Were changes recorded?
- Did close-out and handover take place?
- Did manual reconstruction work decrease?
Start with one concrete assignment case.
Light onboarding included - sector template and basic setup
We align terminology, answer labels and reporting setup with your organisation's practice. Extended reporting and access context depend on activated packs.
Pilot success check: retrieve the essentials noticeably faster where you still rely on manual digging today. The capture flow stays limited to the relevant core questions, without a generic time promise. No heavy system alongside. ProSafetyMatch runs on top of your planning. One short assignment card plus four core questions keep setup light.
For whom?
- For organizations with recurring external work across multiple sites or local systems, with last-minute changes or reporting afterwards.
- For teams where briefing, changes, open actions and handover currently run across several channels.
- For leadership teams, planners, agencies and operations leads who want to coordinate external work with clear context around agreements, role, changes and execution.
What do we test?
- Can you find what applied faster?
- Can you see who is next faster?
- Do changes remain more visible?
- Is reporting less likely to get lost?
What do you get?
After the pilot you know whether ProSafetyMatch reduces re-checking, creates more planner calm and improves handover per assignment - with more calm before execution.
- Is handover to the client or follow-up easier?
- Does the process feel lighter instead of heavier?
- After 3 months, you can see whether teams find what applied faster and whether collaboration per assignment feels lighter.
- Afterwards, choose: continue, adjust or stop.
Clear before pressure builds
In practice, scheduling capacity and organising an assignment clearly do not always run on the same line - especially when multiple links are involved. The pilot tests whether role, mandate, contact point, escalation route and handover are clearer before execution.
- Who directs and who informs.
- Who gives mandate when things deviate.
- Which agreements and changes stay with the assignment.
- What must remain transferable afterwards.
What you get - and how you decide
ProSafetyMatch brings role, mandate, briefing, changes, confirmations, reporting and handover together in one clear assignment record - so teams can coordinate with shared context instead of rebuilding it from separate channels.
- 1A 15-30 minute intro - no account, no setup. Together we determine whether ProSafetyMatch fits your external assignments.
- 2Pilot scope: fixed price, clear success criteria, one assignment type, one process owner and a limited dossier set. Setup and login only follow after agreement.
- 3After 3 months you decide on the facts: continue, adjust or stop.
You receive the pilot overview and scope during the intro, so leadership, planning or finance can see upfront which context and handover you want to test. For international teams, a bounded NL/BE validation is often a practical first step.
From practice pattern to first pilot
Early pilots are underway. We will share practical results and observations here as soon as they are available. ProSafetyMatch is deliberately in pilot mode: one well-scoped practical situation with clear success questions agreed up front - then continue, adjust or stop together.
Illustrative — agency
With multiple supplier lines: handover after completion in one export instead of searching each mail thread.
Illustrative scenario; not a customer case, outcome claim or legal judgement.
Illustrative — client
Confirmation via token link without an account — visible what changed before admin or follow-up.
Illustrative scenario; not a customer case, outcome claim or legal judgement.
Post-assignment feedback (configurable)
Default short confirmation after engagement choice, optionally process feedback with notes per organization - not a rating of the person; optional process feedback stays focused on execution.
Step 5 in the product flow →Pilot
Pilot: 3 months, EUR 750 fixed, up to 25 assignment records per month - enough to learn whether ProSafetyMatch improves operational clarity, planner calm and handover in your operation.
Pilot Plus
Pilot Plus: 3 months, EUR 1,500 fixed, up to 100 assignment records per month - for organisations that want to validate operational volume straight away.
What counts as one dossier? Usually one external assignment relationship: a team, supplier line or independent professional with a distinct role - not every crew member separately.
One fixed pilot price, no surprises. Extensions - such as integrations or extra locations - are only added when the work calls for it, and you decide on those only after the pilot.
Practical for a first pilot
Starting small mainly requires clear scope, roles and handover
A scoped pilot does not require the whole organisation to move at once. Up front we limit which data is needed, who gets access, which confirmations and changes must remain traceable and in which form handover or export is needed.
Baseline for a limited pilot
- Only the data needed to test one assignment line: assignment context, roles, changes, confirmations, reporting and handover.
- Access and roles stay bounded per involved party or organisation role, in line with the agreed pilot scope.
- Changes and confirmations remain traceable with timestamps in the same dossier line.
- Basic dossier handover can use PDF, HTML or JSON where role and pack allow it.
Additional for broader rollout
- SSO, session controls and additional access measures where organisation policy requires them.
- Trust Pack routes for additional bundle, verify or export needs under the related permissions.
- Integration agreements, tenant mapping and broader audit or export scope when the work goes beyond a first pilot.
What we can share during fit check or preparation
Depending on the question, we can review pilot scope, export forms, the DPA, subprocessor register, add-on boundaries and relevant trust documentation up front. That is meant to assess the first pilot in a controlled way, not to claim more than the product scope supports.
What do we evaluate per role?
No guarantee of outcome — but clear evaluation questions per role on whether the dossier helps in practice.
Client
Evaluate whether it is easier to find what was confirmed, changed and remains transferable.
- Does the client see better what was confirmed, what changed and what remains useful afterwards?
- Is handover towards finance, follow-up or internal coordination clearer?
Professional
Evaluate whether confirming, reporting and logging friction notes fits the flow — and with extended access context, whether they see what was recorded about access and deployment before agreeing.
- Can professionals confirm, report and log friction notes without extra searching?
- Is assignment context clearer than via scattered instructions or chat?
- With extended access context: is it clear before agree/decline what was recorded about access and deployment?
Agency / platform — where involved
Evaluate whether the contribution stays visible per assignment: what was prepared, aligned, changed and remains transferable. Not a required pilot condition.
- Does the intermediary's contribution stay visible without an extra control layer?
- Does handover of assignment context require less re-checking for planning and front office?
Start scoped: for example one client or environment, one team or small group of professionals, one assignment type, limited duration and preselected core flows. Validate on real assignments. Then decide on rollout or integrations.
Book a no-pressure fit check — 15 min