For operators coordinating external teams across venues, sites and borders
Less handover noise around external work.
Agreements scatter across apps, email and loose notes. That costs time at handover. ProSafetyMatch keeps clear per assignment what applied, changed and was confirmed.
Sound familiar across sites? Apps, email and notes — one transferable assignment record per engagement.
After 15 minutes, you know whether one pilot case makes sense and how small you can start.
Example from the assignment record
Who gives operational instructions?
testcase.b.v.
Who decides on a deviation or stop?
Professional, after consult
Are substitutions permitted?
With client OK
Who bears responsibility in case of an incident?
testcase.b.v.
Coordination 13 Mar until check-in
Tomorrow Winterlight artist village load-in: ? euro for coordination — is that correct?
Rate agreed.
Crew checks in with you. Please log wristband, load-in pass and radio channel 3 per team in the log.
Agreed. At start I'll log team, wristband, load-in pass and radio in the log.
No change to load-in route without my written approval — map v3 is leading.
Noted. On deviation consult testcase.b.v. first — no go-ahead without approval.
Tour buses 10:00 via north artist gate; catering 11:00 via south gate; suppliers via west gate.
Noted. I'll be on site at 09:30 for briefing, radio channel 3 handover and crew list.
Map v3 and crew list available at production office from 09:45.
Reporting line and other agreements are clear — agreed on the four pinned agreements.
Pinned agreements
? euro for this job (agreed between testcase.b.v. and Professional)
Artist village (demo): crew checks in with Professional; wristband, load-in pass and radio channel 3 in the log
No change to load-in route without written testcase.b.v. approval
Professional → testcase.b.v. (production lead) → festival manager
Context and friction points
In
09:28
Out
—
What made this engagement harder than planned?
Optional: friction points via tags
What should the organisation know or prepare for next time?
337/500
Who gives operational instructions?
testcase.b.v.
Who decides on a deviation or stop?
Professional, after consult
Are substitutions permitted?
With client OK
Who bears responsibility in case of an incident?
testcase.b.v.
Assignment card
Four core questions upfront — who instructs, who decides.
Coordination 13 Mar until check-in
Tomorrow Winterlight artist village load-in: ? euro for coordination — is that correct?
Rate agreed.
Crew checks in with you. Please log wristband, load-in pass and radio channel 3 per team in the log.
Agreed. At start I'll log team, wristband, load-in pass and radio in the log.
No change to load-in route without my written approval — map v3 is leading.
Noted. On deviation consult testcase.b.v. first — no go-ahead without approval.
Tour buses 10:00 via north artist gate; catering 11:00 via south gate; suppliers via west gate.
Noted. I'll be on site at 09:30 for briefing, radio channel 3 handover and crew list.
Map v3 and crew list available at production office from 09:45.
Reporting line and other agreements are clear — agreed on the four pinned agreements.
Pinned agreements
? euro for this job (agreed between testcase.b.v. and Professional)
Artist village (demo): crew checks in with Professional; wristband, load-in pass and radio channel 3 in the log
No change to load-in route without written testcase.b.v. approval
Professional → testcase.b.v. (production lead) → festival manager
Role-based response
Approve or disagree on the same record when teams change.
Context and friction points
In
09:28
Out
—
What made this engagement harder than planned?
Optional: friction points via tags
What should the organisation know or prepare for next time?
337/500
Client confirmation
Token-link confirmation and handover summary on one record.
Assignment card
Four core questions upfront — who instructs, who decides.
Role-based response
Approve or disagree on the same record when teams change.
Client confirmation
Token-link confirmation and handover summary on one record.
How it works in practice
From record to handover - one line per assignment
1RecordClick for details
Assignment card and four core questions — one record per assignment.
2RespondClick for details
Role-based approve or disagree on the same version.
3ExecuteClick for details
Changes and reporting on the same assignment record.
4Hand overClick for details
Client confirmation, recap and export — transferable record.
Use ProSafetyMatch for external work
What ProSafetyMatch records per assignment
Email, phone and messaging remain useful for contact. ProSafetyMatch keeps the substance of the assignment in one fixed place.
No pile of forms: one assignment card with four core questions, capturing usually takes about 90 seconds.
Two secure links, no account
- Engagement confirmation - client confirms without a login
- Project access - read-along party via a token
- Assignment start & assignment card
- Approve or disagree per assignment
- Changes & issues with the assignment
- Engagement confirmation via token link
- Recap & export - transferable record
- Mobile on site, web for admin
Added valueStronger service delivery alongside planning and invoicing.
ProSafetyMatch adds an operational assignment line to external work — so agencies serve clients more strongly and planners switch from fixed assignment context, without replacing your planning, relationships or contract form.
Agency/operator
Keeps planning and invoicing in place while assignment context stays traceable.
Planner/coordinator
Switches faster from fixed assignment context instead of loose chats or invoice lines later.
Client
Gets more clarity around agreements, changes, signals and handover.
Professional
Gets clear context and a safe feedback line. No GPS, no score, no review.
- Start small with one assignment type and limited dossiers
- No GPS, score or personnel rating
Not a planning replacement, marketplace or assessment system — but one traceable line per assignment.
Start
Begin with a handful of real engagements.
Start with one assignment type, one process owner and a limited set of assignment records. International operators can validate in a bounded scope before expanding — then continue, adjust or stop.
DBA and WTTA
Planning and invoicing do not always show the full assignment context.
ProSafetyMatch keeps per assignment what applied, changed, was signalled and remained transferable. That helps agencies and operators organise external work in a more traceable way alongside planning, invoicing and communication, while planners and coordinators switch from the same context.
Secure by design — brief for procurement and IT.
Trust Pack, DPA and export where needed — dossier layer, no legal promise.