ProSafetyMatch is one shared engagement dossier per external engagement, on top of existing planning.
One shared dossier per external engagement.
For organisations where agreements, changes, execution and handover around external engagement should not disappear into scattered chats, emails and planning notes. PSM records what applies per engagement, what changes, who responds and what remains transferable — without replacing planning, payroll or existing relationships.
ProSafetyMatch is a neutral dossier layer on top of existing planning, collaboration and execution. Per external engagement, PSM brings assignment context, engagement frames, agree or disagree, communication around the engagement, check-in/out, findings, evidence, evaluation and handover together in one shared dossier line. That means organisations, agencies and professionals spend less time reconstructing from loose messages, notes and screenshots later on.
PSM does not make external engagement legally airtight, but it does make it more traceable.
What applied, what changed, how people responded and what remains transferable stays visible in the same dossier line. That makes external engagement calmer to retrieve for operations, clients, finance, review and handover, without turning PSM into a planning tool, payroll product or legal judgement.
Demo: orientation and fit with your process. Pilot: bounded trial with clear checkpoints.
Product demo
How one engagement dossier works in practice
From open action to handover: the same engagement dossier keeps visible what applied up front, what changes along the way, who responds and what remains transferable afterwards. Mobile-first where the engagement happens; web for admin, review and export.
The core stays recognisable; answer labels can be tailored to the organisation or engagement.
Who gives operational instructions?
Client
Who decides on a deviation or stop?
Professional, after notifying agency
Are substitutions permitted?
Via agency only, notify in advance
Who bears responsibility in case of an incident?
Client (per master agreement)
Step 1 — Open action
See which dossier needs attention and record what applies up front.
Assignment context, approval flow, communication, changes, execution, evidence and handover stay with the same engagement — usable on mobile in operations and available on the web for review, oversight and export.
Less noise on the shop floor
When no one is sure which version of the agreement applied, noise builds up. One shared engagement dossier keeps office and field on the same line.
Fixed dossier route
Still searching planning, email, chat or notes? Then you are missing one fixed place per engagement that keeps context, responses, changes and evidence together.
Better handover
Less scattered coordination. Less reconstruction work. More clarity on what applied, what changed, who responded and what remains transferable.
Why separate chats, email and planning notes are not enough
Chat, email and business messaging channels are useful for fast coordination. PSM does not replace that choice. But agreements, changes, responses and reports belong with the engagement itself — so operations, clients and review do not have to reconstruct what happened later.
Fast coordination can remain. The decisive engagement context should not stay scattered across chats, emails, screenshots and separate notes.
What you get
What you get per engagement
Not a broad suite, but one shared dossier line per external engagement where the most important steps and transferable context stay together.
1. Create the engagement
Start one dossier per external engagement with project or assignment context as the fixed base.
2. Record context and core questions
Keep engagement frames, mandate, direction, substitution and responsibility in the same line.
3. Capture agree or disagree
Collect a response on the same version so it stays visible who responded to what.
4. Keep communication and changes together
Keep communication around the engagement, open actions and changes with the same dossier.
5. Execution, reporting and friction notes
Capture check-in/out, reporting with photos (resized before upload), friction notes with follow-up or handover flags, and — on poor connectivity — a saved draft until send works again.
6. Review, close and hand over
Close with service review, closure and export or handover in the appropriate format.
PSM works on top of existing planning
Clients, agencies and professionals keep their own role. PSM brings assignment context, core questions, agree or disagree, communication, changes, execution, evidence and handover together per engagement. Mobile-first for operations; web for admin, review and exports.
Relationships stay intact
Existing relationships and commercial channels remain yours. PSM keeps engagement context clearly retrievable.
Commercial value by role
For clients
More grip on external engagement and better handover into review, finance or internal follow-up.
For agencies and staffing partners
More professional service delivery and less scattered coordination, without losing the client or professional relationship.
For operations and planners
Faster visibility into which dossier needs attention, who is next and what changed along the way.
For professionals
Clearer engagement context and fewer vague expectations about what applies, what changes and where a response is needed.
PSM does not sit between the parties. Everyone works from the same engagement dossier — with visible confirmations, open actions and changes for both sides.
Where it fits
For events and productions, security, suppliers, subcontractors and other project-based external engagement.
PSM fits where several parties collaborate, agreements change along the way and someone later needs to retrieve what exactly applied.
Construction & infrastructure
For projects where subcontractors and clients keep their own role while PSM keeps engagement context together.
Events & live operations
For time-critical engagement where last-minute changes are common and information cannot stay fragmented.
Production & maintenance
For maintenance windows and external specialists where instructions, execution and findings must stay clear.
Logistics and site operations
For warehouse, yard and site work where access, exceptions and reporting must stay easy to retrieve.
Security
Operationally relevant for assignment acceptance, presence and incident reporting; PSM does not replace licences or sector obligations.
Boundaries
What PSM is not
PSM is explicitly a dossier layer. It does not replace an existing commercial, legal or operational role.
Not a planning or rostering tool.
Not a marketplace, broker or intermediary.
Not a payroll or time-tracking product.
Not a legal advice product or compliance engine.
Not a replacement for existing relationships, planning or execution tooling.
Roles, rights and a calm control layer
Roles and rights, audit trail, privacy and security basics and integration packs are available where configured. PSM positions them as a supporting base, not as a broad compliance or security promise.
Pilot
Start small where operational noise costs the most.
Test on real engagement moments whether agreements, changes, execution and handover become easier to retrieve per engagement. After the pilot, you know whether PSM reduces reconstruction work and improves handover.
Demo: orientation and fit with your process. Pilot: bounded trial with clear checkpoints.